Fin Pro 2-Fin Gnrlst
Company: University of Minnesota
Location: Duluth
Posted on: January 27, 2023
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Job Description:
Apply for JobJob ID352691
LocationDuluth
Job FamilyFinance
Full/Part TimeFull-Time
Regular/TemporaryRegular
Job Code8222FG
Employee ClassCivil Service
Add to Favorite JobsEmail this JobAbout the Job
***THIS IS A CIVIL SERVICE UNIT POSITION***DESCRIPTION:
This position reports directly to the Assistant Controller within
UMD's Controller's Office and is responsible for providing
expertise and support around travel, travel cards and purchasing
cards for the UMD Campus.
This position is the final financial approver for travel
reimbursements. Will be the campus resource for travel policies and
procedures, Chrome River and related compliance needs.
MAJOR DUTIES:
Audit and approve campus travel expense Percent time: 60%
* Final financial approver for all employee expense reimbursements,
cash advances, and travel card charges campus wide.
o Must audit and analyze transactions, deny/return to preparer if
necessary, be prepared to instruct travelers on proper University
policies and procedures, assist in completing the transaction
within allowable guidelines and monitor resubmission of
reimbursement transactions.
* Subject matter expert on all travel and related policies,
procedures, and related pertinent documentation.
* Identify recurring compliance issues and take appropriate action
and/or recommend solutions
* Serve as campus level resource person on policies and procedures
related to travel and special payments, coaching department staff
on specific issues as necessary
* Assist Chrome River Navigators (departmental points of contact)
and employees/travelers with preparation of Chrome River requests
as needed
Travel outreach Percent time 20%
* Act as an advocate for appropriate use of Chrome River software
and adherence to travel policy and procedure
* Schedule and present periodic training sessions relaying updates
to University policy and instructing how to use Chrome River
software, both in person and online
* Proactively communicate with travelers, departments and units
about features of travel policy and procedure
* Keep up to date on changes, procedures and policy related to
travel and Chrome River and participate in working
groups/committees as needed
Procurement/Travel Card DCA Percent time: 15%
* UMD campus department card administrator for all procurement card
and travel card holders.
o Coordinate application process and distribution of new cards for
campus
o Monitor outstanding charges and work with cardholders and/or
supervisors to ensure Pcard and Tcard charges are reconciled
timely
o Coordinate with cardholders and Purchasing Services to modify
pcard/tcard limits or merchant blocking in specific circumstances;
find alternate solutions for requests not in compliance with
policy
o Identify recurring compliance issues and take appropriate action
and/or recommend solutions
Miscellaneous 5%
* Oversight of Clinard program used to compensate study
participants
o Serve as campus level resource person on policies and procedures
related to research participant payments and other special
payments, coaching department staff on specific issues as
necessary
o Liaise with Purchasing to assist with technical issues with the
Clin Card program and portal
* Oversight of credit card loaner terminal program, including
ensuring PCI DSS requirements are met
* Stocking/ordering office suppliesThis is a 1.0 FTE, 12-month,
on-campus Civil Service Unit position with some flex work
arrangements available. Salary is dependent on experience and
qualifications, and the range begins at $23.93/hour.
Qualifications
REQUIRED QUALIFICATIONS:
BA/BS plus at least two years professional work experience or a
combination of education and work experience to equal six
years.
PREFERRED QUALIFICATIONS:
Ability to exercise professional demeanor and actions when dealing
with diverse group of staff and faculty
Demonstrated written and oral communication skills
Experience understanding and applying policy and procedure
Skill in public speaking and presenting information to groups
Ability to provide support via Zoom and other electronic
communication methods
Benefits
Working at the UniversityAt the University of Minnesota, you'll
find a flexible work environment and supportive colleagues who are
interested in lifelong learning. We prioritize work-life balance,
allowing you to invest in the future of your career and in your
life outside of work.The University also offers a comprehensive
benefits package that includes:
How To Apply
Applications must be submitted online. To be considered for this
position, please click the Apply button and follow the
instructions. You will be given the opportunity to complete an
online application for the position and attach a cover letter and
resume.Additional documents may be attached after application by
accessing your "My Job Applications" page and uploading documents
in the "My Cover Letters and Attachments" section.To request an
accommodation during the application process, please e-mail
employ@umn.edu or call (612) 624-UOHR (8647).Job open date:
11/11/2022Job closing date: Review of applications will begin on
12/5/2022, the position will remain open until filled.If you have
started receiving retirement annuity payments from the Minnesota
State Retirement System (MSRS) or Public Employees Retirement
Association (PERA) your eligibility for this position may be
impacted. Please contact OHR Benefits at 1-800-756-2363 for more
information.The University of Minnesota is an Equal Opportunity
Educator and Employer. Veterans and individuals from
underrepresented groups are encouraged to apply.***Smoking and
chewing tobacco and the use of electronic cigarettes is prohibited
on all UMD property, including indoor facilities, campus grounds
and University vehicles.***
Diversity
The University recognizes and values the importance of diversity
and inclusion in enriching the employment experience of its
employees and in supporting the academic mission. The University is
committed to attracting and retaining employees with varying
identities and backgrounds.The University of Minnesota provides
equal access to and opportunity in its programs, facilities, and
employment without regard to race, color, creed, religion, national
origin, gender, age, marital status, disability, public assistance
status, veteran status, sexual orientation, gender identity, or
gender expression. To learn more about diversity at the U:
http://diversity.umn.edu.
Employment Requirements
Any offer of employment is contingent upon the successful
completion of a background check. Our presumption is that
prospective employees are eligible to work here. Criminal
convictions do not automatically disqualify finalists from
employment.
Please note: All employees at the University of Minnesota are
required to comply with the University's Administrative Policy:
COVID-19 Vaccination and Safety Protocol by either providing proof
of being fully vaccinated on their first day of employment, or
complete a request for an exemption for medical exemption or
religious reasons. To learn more please visit:
https://safe-campus.umn.edu/return-campus/get-the-vax
About the U of M
University of Minnesota, Duluth (UMD)The University of Minnesota,
Duluth (UMD) consistently ranks among the top Midwestern, regional
universities in U.S. News and World Report's "America's Best
Colleges" issue.Overlooking Lake Superior, UMD provides an
alternative to both large research and small liberal arts
environments and attracts students looking for a personalized
learning experience on a medium-sized campus of a major university.
A firm liberal arts foundation anchors a variety of traditional
degree programs, as well as professional and graduate students that
draw on UMD's many research institutes and labs.
Keywords: University of Minnesota, Duluth , Fin Pro 2-Fin Gnrlst, Other , Duluth, Minnesota
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