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Fin Pro 2-Fin Gnrlst

Company: University of Minnesota
Location: Duluth
Posted on: January 27, 2023

Job Description:

Apply for JobJob ID352691

LocationDuluth

Job FamilyFinance

Full/Part TimeFull-Time

Regular/TemporaryRegular

Job Code8222FG

Employee ClassCivil Service

Add to Favorite JobsEmail this JobAbout the Job





***THIS IS A CIVIL SERVICE UNIT POSITION***DESCRIPTION:

This position reports directly to the Assistant Controller within UMD's Controller's Office and is responsible for providing expertise and support around travel, travel cards and purchasing cards for the UMD Campus.
This position is the final financial approver for travel reimbursements. Will be the campus resource for travel policies and procedures, Chrome River and related compliance needs.

MAJOR DUTIES:

Audit and approve campus travel expense Percent time: 60%
* Final financial approver for all employee expense reimbursements, cash advances, and travel card charges campus wide.
o Must audit and analyze transactions, deny/return to preparer if necessary, be prepared to instruct travelers on proper University policies and procedures, assist in completing the transaction within allowable guidelines and monitor resubmission of reimbursement transactions.
* Subject matter expert on all travel and related policies, procedures, and related pertinent documentation.
* Identify recurring compliance issues and take appropriate action and/or recommend solutions
* Serve as campus level resource person on policies and procedures related to travel and special payments, coaching department staff on specific issues as necessary
* Assist Chrome River Navigators (departmental points of contact) and employees/travelers with preparation of Chrome River requests as needed

Travel outreach Percent time 20%
* Act as an advocate for appropriate use of Chrome River software and adherence to travel policy and procedure
* Schedule and present periodic training sessions relaying updates to University policy and instructing how to use Chrome River software, both in person and online
* Proactively communicate with travelers, departments and units about features of travel policy and procedure
* Keep up to date on changes, procedures and policy related to travel and Chrome River and participate in working groups/committees as needed

Procurement/Travel Card DCA Percent time: 15%
* UMD campus department card administrator for all procurement card and travel card holders.
o Coordinate application process and distribution of new cards for campus
o Monitor outstanding charges and work with cardholders and/or supervisors to ensure Pcard and Tcard charges are reconciled timely
o Coordinate with cardholders and Purchasing Services to modify pcard/tcard limits or merchant blocking in specific circumstances; find alternate solutions for requests not in compliance with policy
o Identify recurring compliance issues and take appropriate action and/or recommend solutions

Miscellaneous 5%
* Oversight of Clinard program used to compensate study participants
o Serve as campus level resource person on policies and procedures related to research participant payments and other special payments, coaching department staff on specific issues as necessary
o Liaise with Purchasing to assist with technical issues with the Clin Card program and portal
* Oversight of credit card loaner terminal program, including ensuring PCI DSS requirements are met
* Stocking/ordering office suppliesThis is a 1.0 FTE, 12-month, on-campus Civil Service Unit position with some flex work arrangements available. Salary is dependent on experience and qualifications, and the range begins at $23.93/hour.

Qualifications





REQUIRED QUALIFICATIONS:
BA/BS plus at least two years professional work experience or a combination of education and work experience to equal six years.

PREFERRED QUALIFICATIONS:
Ability to exercise professional demeanor and actions when dealing with diverse group of staff and faculty
Demonstrated written and oral communication skills
Experience understanding and applying policy and procedure
Skill in public speaking and presenting information to groups
Ability to provide support via Zoom and other electronic communication methods

Benefits





Working at the UniversityAt the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.The University also offers a comprehensive benefits package that includes:

  • Competitive wages, paid holidays, and generous time off
  • Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Scholarship
  • Low-cost medical, dental, and pharmacy plans
  • Healthcare and dependent care flexible spending accounts
  • University HSA contributions
  • Disability and employer-paid life insurance
  • Employee wellbeing program
  • Excellent retirement plans with employer contribution
  • Public Service Loan Forgiveness (PSLF) opportunity
  • Financial counseling services
  • Employee Assistance Program with eight sessions of counseling at no costPlease visit the Office of Human Resources website for more information regarding benefits.

    How To Apply





    Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).Job open date: 11/11/2022Job closing date: Review of applications will begin on 12/5/2022, the position will remain open until filled.If you have started receiving retirement annuity payments from the Minnesota State Retirement System (MSRS) or Public Employees Retirement Association (PERA) your eligibility for this position may be impacted. Please contact OHR Benefits at 1-800-756-2363 for more information.The University of Minnesota is an Equal Opportunity Educator and Employer. Veterans and individuals from underrepresented groups are encouraged to apply.***Smoking and chewing tobacco and the use of electronic cigarettes is prohibited on all UMD property, including indoor facilities, campus grounds and University vehicles.***

    Diversity





    The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.

    Employment Requirements





    Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

    Please note: All employees at the University of Minnesota are required to comply with the University's Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit: https://safe-campus.umn.edu/return-campus/get-the-vax

    About the U of M





    University of Minnesota, Duluth (UMD)The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regional universities in U.S. News and World Report's "America's Best Colleges" issue.Overlooking Lake Superior, UMD provides an alternative to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a medium-sized campus of a major university. A firm liberal arts foundation anchors a variety of traditional degree programs, as well as professional and graduate students that draw on UMD's many research institutes and labs.

Keywords: University of Minnesota, Duluth , Fin Pro 2-Fin Gnrlst, Other , Duluth, Minnesota

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