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Administrative Assistant

Company: Airswift
Location: Superior
Posted on: September 22, 2022

Job Description:

Our client, a major chemical company, is looking for an Administrative Assistant to work on a 6-month contract on a 5/50 schedule in Superior/WI. The Administrative Assistant provides administrative support to the refinery. The successful candidate uses discretion in handling details of a confidential and sensitive nature; uses initiative and independent judgment and escalates issues when appropriate. The Administrative Assistant is a team player who is proactive, flexible, identifies process improvement opportunities, has a desire to learn new skills, and has a positive mindset. Models integrity, efficiency, poise, high energy, and a sense of urgency, acting as an extension of the Project Management Leadership team. Job Requirements:

  • Co-ordinates the schedule, appointments, reservations, and travel arrangements for the management team in Superior. Provides support to welcome visitors, coordinating meeting room arrangements, refreshments, and other visitor needs. Prepares and submits confidential and time-sensitive information, correspondence, and reports for use in discussions and meetings within the organization and other parties; providing agendas, minutes, and other supporting documentation where required Assists team members with expense reports and approvals. Acts as Logistics Coordinator to efficiently onboard new Contractors. Works effectively with various teams to request, gather and summarize and disseminate information. Assists in the daily tasks of individuals, including maintaining supplies, obtaining document approvals, and updating documents and forms. Certifications: Office Administration or Business Administration Diploma or equivalent training and business experience Experience: Minimum of 5 years of progressive administrative/secretarial experience Experience in construction or the petroleum industry preferred Technical Skills and Abilities: High standards of ethics and confidentiality to handle sensitive information Strong organization skills, with the ability to set priorities, follow up and meet deadlines Ability to communicate with all levels of the company and external contacts Displaying tact and good judgment in resolving problems and answering inquiries Ability to work independently in a fast-paced, varied, and diverse environment with changing priorities A high degree of initiative and self-motivation Proficiency in Microsoft Word, Excel, PowerPoint (including Manager's Desktop) Adobe Acrobat Proficiency in Visio, DocuSign (Asset)

Keywords: Airswift, Duluth , Administrative Assistant, Other , Superior, Minnesota

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