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Receptionist/HR Assistant

Company: Residential Services Inc.
Location: Duluth
Posted on: August 26, 2020

Job Description:

Enhancing the lives of people with disabilities by providing innovative services that promote inclusion and self-determination.RSI has been working in communities in Minnesota since 1978 in home and community-based settings for people living with disabilities and mental illness, providing a range of services catered for individuals of all ages, identities, and abilities. We believe that all people, regardless of their disability, can live successfully in a community-based setting given the proper supports.Job Summary: The Receptionist/HR Assistant position is a highly visible position, interacting with RSI staff, people receiving services, and visitors and providing administrative support to the office and Human Resources Department.Essential QualificationsEducation: High school degree or equivalentWork Experience: One year of receptionist, office support, human resources, or related experienceTechnical competencies:Strong computer skillsProfessional Competencies:Strong organizational skillsVery good attention to detailStrong written and verbal communication skillsExcellent interpersonal communication skillsMust display a high level of professionalism at all timesMust maintain a high level of confidentiality and integrityEssential Functions (Duties and Responsibilities):Receptionist/Office Support:* Greet and welcome employees and guests at the front desk.* Direct visitors to the appropriate person and destination.* Answer and direct phone calls in a polite and friendly manner.* Provide basic and accurate information in-person and via phone/email.* Post all outgoing mail.* Sort and distribute mail and incoming faxes.* Stuff/distribute checks for payroll and accounts payable.* Switch the on-call supervisor and referral contact in the ShoreTel system daily.* Maintain vehicle and key check-out.* Maintain the copy and postage machine and run monthly reports.* Order and distribute office and program supplies.* Perform clerical duties such as filing, photocopying, faxing, and preparing documents.* Maintain reception area in a clean and tidy manner.* Help with preparation for monthly board meetings, ordering food and making sure rooms are clean and ready to use.* Assist with other projects as assigned.Human Resources Support* Create and maintain confidential employee files.* Prepare paperwork for interviews, new hire orientation, and training.* Perform reference checks and respond to requests for employment verifications.* Assist with new hire-orientations, including preparing onboarding folders and offer letters and setting up new-hire accounts.* Submit background studies/fingerprints and Motor Vehicle Report checks.* Communicate background study and Motor Vehicle Report results to supervisors and HR staff.* Enter employee information into HRIS system.* Submit First Report of Injury reports and medical paperwork to insurer. Follow up with insurer, employee, or medical provider as directed.* Coordinate and organize RSI apparel orders.* Complete I-9 verification for new employees and maintain I-9 records.* Maintain up-to-date copies of human resources and benefits forms.* Print attendance sheets and assist attendees to sign in and out for classroom trainings.* Provide data entry of training attendance sheets into learning management system and communicate training no-shows to supervisors.* Collect and record training records into learning management system and file records in employee files.* Make copies and prepare handouts and rooms for training.* Maintain CPR rosters, including creating e-cards, submitting rosters, and assisting staff with confirming e-cards.* Collect, check for completion, and file On the Job Training checklists.* Create certificate of completion for trainings by request.* Assist with HR projects as assigned.Equal Opportunity EmployerThis is a non-management positionThis is a full time position

Keywords: Residential Services Inc., Duluth , Receptionist/HR Assistant, Human Resources , Duluth, Minnesota

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