Manager of Payroll
Company: Michigan Technological University
Location: Houghton
Posted on: March 16, 2023
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Job Description:
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and/or ability
required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
functions.Michigan Technological University is an Equal Opportunity
Educational Institution/Equal Opportunity Employer that provides
equal opportunity for all, including protected veterans and
individuals with disabilities. - -If you require any auxiliary
aids, services, or other accommodations to apply for employment, or
for an interview, at Michigan Technological University, please
notify the Human Resources office at 906-487-2280 or
-humanresources@mtu.edu.
Job Description -SummaryAs a member of the Human Resources team,
the Manager of Payroll is responsible for timely and accurate
payroll processing. The role serves as the primary point of contact
for payroll questions. The Manager of Payroll implements,
maintains, and reviews payroll processing systems to ensure timely
and accurate processing of payroll transactions including salaries,
benefits, garnishments, taxes, and other deductions. Responsible
for all aspects of payroll processing and other functions within
Payroll Services.
Essential Duties & Responsibilities (other duties may be
assigned)1. Manage and ensure bi-weekly disbursement of payroll,
including garnishments, benefits, and taxes to 1500+ employees in
compliance with federal, state, and local wage and hour laws.2.
Process payroll through the University's Ellucian Banner ERP
system. This includes financial institution transactions, paying
taxes (Federal and State), processing involuntary deductions,
running edits, creating direct deposits and payroll checks for all
Michigan Tech employees. Ensure vendor payments are submitted
accurately and in a timely manner.3. Critically review and analyze
current payroll, benefits, and tax procedures to recommend and
implement changes leading to best-practice operations.4. Serve as
part of Human Resources leadership team to collaborate and lead
high level projects and initiatives.5. Responsible for managing and
executing fiscal and calendar year end functions, including
balancing, and issuing of W-2s.6. Communicate actively across Human
Resources and Financial Services to review cross-departmental
impacts and reconcile data sharing.7. Manage regular preparation of
relevant management reports, including weekly, monthly, quarterly,
and year-end reports.8. Supervise and develop payroll staff and
prioritize work assignments to meet payroll deadlines.9. Direct the
preparation and filing of required reports and/or payments.10.
Oversee payroll records maintenance to ensure reports and tax
transmittals are timely and accurate.11. Provide accurate
information to departments and staff relative to payroll policy and
procedures and maintain the integrity of the information for the
department.12. Respond to employee inquiries and requests regarding
payroll matters.13. Understand, manage, and act as point person for
all reporting, calculations, and obligations related to the
Michigan Public School Employees Retirement System (MPSERS) through
the State of Michigan.14. Maintain employee confidence and protect
payroll operations by keeping information confidential.15. Make
policy, process, and procedural recommendations.16. Resolve payroll
discrepancies by collecting and analyzing information.17. Develop
techniques for compiling, preparing, and presenting data.18.
Ability to work cooperatively and collaboratively with all levels
of employees, management, and external parties to maximize
performance, creativity, problem-solving and results.19. Commit to
learning about continuous improvement strategies and applying them
to everyday work. Actively engage in University continuous
improvement initiatives.20. Apply safety-related knowledge, skills,
and practices to everyday work.
Required Education, Certifications, Licensures (minimum
requirements)--- Bachelor's degree in Business, Finance,
Accounting, or Human Resources, or an equivalent combination of
education and experience from which comparable knowledge and
abilities can be acquired.
Required Experience (minimum requirements)--- Demonstrated
experience with payroll processing and administration.---
Experience using personal computers and software in a business
environment.--- Experience with payroll processes, tax laws, and
statutory compliance.--- Supervisory experience.--- Experience
using the advanced features of spreadsheet/databased software.---
Experience in payroll process evaluation and documentation.
Desirable Education and/or Experience--- Certified Payroll
Professional (CPP), Certified Management Accountant (CMA), or
similar payroll certification.--- Experience using Ellucian Banner
ERP software system.--- Experience in a higher education
setting.--- Project management experience.
Required Knowledge, Skills, and/or Abilities (minimum
requirements)--- Demonstrated understanding of payroll compliance
with all relevant federal, state and local laws, and all
statutorily required reporting.--- Ability to handle difficult and
sensitive issues regarding payroll and compensation matters.---
Demonstrated ability to use judgment when dealing with highly
confidential information.--- Excellent interpersonal, customer
service, and oral/written communication skills.--- Demonstrated
ability to independently organize and prioritize work assignments
in a complex and fast-paced work environment.--- Demonstrated
ability to use critical thinking skills to solve problems and
resolve issues.--- Demonstrated knowledge of proper grammar,
spelling, and punctuation.--- Demonstrated ability to communicate
effectively across cultural boundaries and to work harmoniously at
all levels with diverse groups of students, faculty, and staff.---
Demonstrated ability to multitask and to expeditiously handle
simultaneous requests with accuracy and attention to detail.---
Demonstrated ability to effectively present information in
one-on-one situations to customers and other employees of the
organization.--- Demonstrated ability to effectively carry out
goals in a manner that enhances the image of the University.---
Demonstrated ability to learn and understand University policies
and procedures and campus financial and acquisitions systems, and
to adhere to internal control principles and systems.---
Demonstrated integrity, dependability, sound judgment,
teambuilding, and resourcefulness to establish and maintain
collaborative, positive, and effective working relationships with
multiple and diverse constituency groups.--- Demonstrated ability
to train, mentor and develop payroll staff.
Required Training and Other Conditions of EmploymentEvery employee
at Michigan Technological University will receive the following 4
required trainings; additional training may be required by the
department.Required University Training:
Background Check:Offers of employment are contingent upon and not
considered finalized until the required background check has been
performed and the results received and assessed.Other Conditions of
Employment:The successful applicant will be responsible for
ensuring eligibility for employment in the United States on or
before the effective date of the appointment. Visa sponsorship is
unavailable at this time. This is not an E-Verified
Position.Michigan Technological University is an Equal Opportunity
Educational Institution/Equal Opportunity Employer that provides
equal opportunity for all, including protected veterans and
individuals with disabilities
Special Instructions to Applicants (if applicable)Please provide
contact information for three (3) professional references in the
reference list section.
FLSA StatusExempt
Pay Rate/SalaryNegotiable
Title of Position SupervisorChief Human Resources Officer
Keywords: Michigan Technological University, Duluth , Manager of Payroll, Executive , Houghton, Minnesota
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