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Manager of Payroll

Company: Michigan Technological University
Location: Houghton
Posted on: March 16, 2023

Job Description:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities. - -If you require any auxiliary aids, services, or other accommodations to apply for employment, or for an interview, at Michigan Technological University, please notify the Human Resources office at 906-487-2280 or -humanresources@mtu.edu.
Job Description -SummaryAs a member of the Human Resources team, the Manager of Payroll is responsible for timely and accurate payroll processing. The role serves as the primary point of contact for payroll questions. The Manager of Payroll implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions. Responsible for all aspects of payroll processing and other functions within Payroll Services.
Essential Duties & Responsibilities (other duties may be assigned)1. Manage and ensure bi-weekly disbursement of payroll, including garnishments, benefits, and taxes to 1500+ employees in compliance with federal, state, and local wage and hour laws.2. Process payroll through the University's Ellucian Banner ERP system. This includes financial institution transactions, paying taxes (Federal and State), processing involuntary deductions, running edits, creating direct deposits and payroll checks for all Michigan Tech employees. Ensure vendor payments are submitted accurately and in a timely manner.3. Critically review and analyze current payroll, benefits, and tax procedures to recommend and implement changes leading to best-practice operations.4. Serve as part of Human Resources leadership team to collaborate and lead high level projects and initiatives.5. Responsible for managing and executing fiscal and calendar year end functions, including balancing, and issuing of W-2s.6. Communicate actively across Human Resources and Financial Services to review cross-departmental impacts and reconcile data sharing.7. Manage regular preparation of relevant management reports, including weekly, monthly, quarterly, and year-end reports.8. Supervise and develop payroll staff and prioritize work assignments to meet payroll deadlines.9. Direct the preparation and filing of required reports and/or payments.10. Oversee payroll records maintenance to ensure reports and tax transmittals are timely and accurate.11. Provide accurate information to departments and staff relative to payroll policy and procedures and maintain the integrity of the information for the department.12. Respond to employee inquiries and requests regarding payroll matters.13. Understand, manage, and act as point person for all reporting, calculations, and obligations related to the Michigan Public School Employees Retirement System (MPSERS) through the State of Michigan.14. Maintain employee confidence and protect payroll operations by keeping information confidential.15. Make policy, process, and procedural recommendations.16. Resolve payroll discrepancies by collecting and analyzing information.17. Develop techniques for compiling, preparing, and presenting data.18. Ability to work cooperatively and collaboratively with all levels of employees, management, and external parties to maximize performance, creativity, problem-solving and results.19. Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.20. Apply safety-related knowledge, skills, and practices to everyday work.
Required Education, Certifications, Licensures (minimum requirements)--- Bachelor's degree in Business, Finance, Accounting, or Human Resources, or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.
Required Experience (minimum requirements)--- Demonstrated experience with payroll processing and administration.--- Experience using personal computers and software in a business environment.--- Experience with payroll processes, tax laws, and statutory compliance.--- Supervisory experience.--- Experience using the advanced features of spreadsheet/databased software.--- Experience in payroll process evaluation and documentation.
Desirable Education and/or Experience--- Certified Payroll Professional (CPP), Certified Management Accountant (CMA), or similar payroll certification.--- Experience using Ellucian Banner ERP software system.--- Experience in a higher education setting.--- Project management experience.
Required Knowledge, Skills, and/or Abilities (minimum requirements)--- Demonstrated understanding of payroll compliance with all relevant federal, state and local laws, and all statutorily required reporting.--- Ability to handle difficult and sensitive issues regarding payroll and compensation matters.--- Demonstrated ability to use judgment when dealing with highly confidential information.--- Excellent interpersonal, customer service, and oral/written communication skills.--- Demonstrated ability to independently organize and prioritize work assignments in a complex and fast-paced work environment.--- Demonstrated ability to use critical thinking skills to solve problems and resolve issues.--- Demonstrated knowledge of proper grammar, spelling, and punctuation.--- Demonstrated ability to communicate effectively across cultural boundaries and to work harmoniously at all levels with diverse groups of students, faculty, and staff.--- Demonstrated ability to multitask and to expeditiously handle simultaneous requests with accuracy and attention to detail.--- Demonstrated ability to effectively present information in one-on-one situations to customers and other employees of the organization.--- Demonstrated ability to effectively carry out goals in a manner that enhances the image of the University.--- Demonstrated ability to learn and understand University policies and procedures and campus financial and acquisitions systems, and to adhere to internal control principles and systems.--- Demonstrated integrity, dependability, sound judgment, teambuilding, and resourcefulness to establish and maintain collaborative, positive, and effective working relationships with multiple and diverse constituency groups.--- Demonstrated ability to train, mentor and develop payroll staff.
Required Training and Other Conditions of EmploymentEvery employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.Required University Training:

  • Employee Safety Overview
  • Anti-Harassment, Discrimination, Retaliation Training
  • Annual Data Security Training -
  • Annual Title IX Training

    Background Check:Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.Other Conditions of Employment:The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. Visa sponsorship is unavailable at this time. This is not an E-Verified Position.Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities
    Special Instructions to Applicants (if applicable)Please provide contact information for three (3) professional references in the reference list section.
    FLSA StatusExempt
    Pay Rate/SalaryNegotiable
    Title of Position SupervisorChief Human Resources Officer

Keywords: Michigan Technological University, Duluth , Manager of Payroll, Executive , Houghton, Minnesota

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