Property Manager - (709)
Company: Thies & Talle
Location: Ely
Posted on: March 9, 2023
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Job Description:
Job Title Property Manager Location Pine Manor - Ely, MN 55731
US (Primary) Category Property Manager Job Type Part-time Job
Description Thies & Talle Management, Inc., a leading property
management company with over thirty-five years of experience in the
multi-housing industry, has an opening for a Part-time Property
Manager to oversee an apartment community located in Ely, MN.
Duties include leasing, rent collections, resident relations, and
management of day-to-day operations. Customer service, sales,
organizational, and administrative skills and experience required.
Professional and friendly work environment. Salary commensurate
with experience. Great benefits including health, life, vacation
and 401K! Equal Opportunity Employer SUMMARY: The Property Manager
is responsible for the leasing of rental units, the collection of
rent, and the authorization of various payments necessary to run
the facility. Supervises staff to ensure smooth, efficient, and
profitable operation of the site. Responds to concerns and requests
of residents of the community. ESSENTIAL DUTIES AND
RESPONSIBILITIES include the following: Other duties or tasks may
be assigned as required. Management may modify, change or add to
the duties of this description at any time without notice.
Personally inspect common areas and buildings to monitor the
appearance, cleanliness, maintenance, attractiveness, and safety of
the property. Sets appointments, shows apartments, certifies
potential residents and maintains a high percentage of occupancy.
Screens applicants according to company policies and procedures.
Notifies applicants of status through proper channels. Reviews
applications with Regional Property Manager. Performs primary
Property Manager duties using computer system. Keeps current on
system changes and maintains system information. Manage processing
of applications to ensure rapid turnover of vacant apartments while
following selection criteria. Ensure new residents are properly
moved in apartments including completing move-in inspection form
before turning over keys. Ensures departing residents are properly
moved out and all paperwork is completed including final account
statements and collections packets. Supervises apartment community
staff including performance management, discipline, timekeeping,
and payroll. Communicates frequently with Regional Property Manager
on vital needs of the community. Enforces lease and other
government rules and regulations, including Fair Housing laws,
building safety, health codes, and local ordinances. Arranges for
painters, carpet cleaners, and resident caretakers and maintenance
staff to prepare units for new residents. Ensures that all reports
including traffic and availability reports, compliance, file
inspection, and lease renewal and delinquency are complete and
filed timely. Resolve day-to-day resident problems and concerns
including maintenance, parking, rent or other charges, safety and
security. Communicates important information to residents with
well-written notices written in a positive manner. Plans events and
meetings with residents to develop a positive sense of community.
Audit and enter all invoices for payment. Fully investigate any
questionable invoices. Inspects all units every six months. Sends
follow-up notices to residents and arranges for re-inspection and
follow-up. Documents lease violations and follows-up with
residents. Handles emergency situations including crime and fire
alarms. Understands, follows, and stays current on all information
in Operations Manual to ensure that property is in compliance with
company policies. SECONDARY DUTIES AND RESPONSIBILITIES include the
following: Acts as a liaison between residents and community
services. Prepares and distributes notices and newsletters. Helps
residents and applicants with their paperwork. Notifies residents
of important events. Coordinates resident functions. Completes
reference forms for current or former residents. Filing of
documentation in resident files. Work with the Police Department to
help site meet requirements of Crime Free Multi-Housing program.
Review monthly Operating Report to track income and expenses over
time. SUPERVISORY RELATIONSHIPS: To perform this position
successfully, an individual must be able to work within the
following supervisory relationships: The Property Manager position
has supervisor responsibilities for property site staff including
the leasing specialist, caretaker and maintenance staff. This
involves enforcing policies in Operations Resource Center and
Employee Handbook and other work rules and policies, coaching
regarding employees for performance issues, and delegating. The
Property Manager reports to the Regional Property Manager. Job
Requirements QUALIFICATION REQUIREMENTS: To perform this position
successfully, an individual must be able to perform each essential
duty satisfactorily. The requirements listed below are
representative of the knowledge, skill, and/or ability required.
Education and Experience: A high school diploma or equivalent is
required. 1-2 years of college or technical school is preferred.
Must possess the ability to multi-task in performing the essential
functions of the position. Knowledge of computers and office
equipment is necessary. Must have excellent verbal and written
communication skills. Training and/or experience with subsidized
housing is preferred. Certification as occupancy specialist is
preferred. A driver's license is required. Language Skills: Ability
to read, analyze, and complete documentation required by city,
county, state or federal agencies. Must be able to communicate
through speaking, listening, and writing effectively with residents
and outside agencies. Mathematical Skills: Ability to add,
subtract, multiply, and divide in all units of measure. Must be
able to calculate figures and amounts such as discounts, interest,
commission and percentages. Accounting and/or bookkeeping skills
are a plus. Reasoning Ability: Needs to be able to assess a
situation based upon available date and information and make timely
and appropriate decisions. Other Skills/Abilities/Specifications:
This job requires self-motivation and the ability to work
independently. Must be able to prioritize job duties. Time
management is essential. Ability to maintain confidentiality is
required. Skill in establishing and maintaining positive
relationships with diverse residents, applicants and staff.
PUNCTUALITY AND ATTENDANCE: Regular attendance, reliability, and
punctuality are needed to be available to meet with applicants,
current residents, and outside vendors during regularly scheduled
office hours. The success of the property and maintaining resident
satisfaction and filling apartments requires staff to be available
at the convenience of applicants and residents. Most buildings or
apartment communities managed by Management have small staffs and
employees must be able to assist other employees in job duties and
be available to respond to occasional property or tenant
emergencies. WORKING CONDITIONS: The working condition
characteristics described here are representative of those an
employee encounters while performing the essential functions of
this job. While performing the duties of this job, the employee
occasionally works in outside weather conditions. The noise level
of the work environment is usually moderate. The employee will come
in contact with applicants, residents and former residents from
diverse religious, cultural and economic backgrounds, including
persons with special needs, where communications may pose
challenges that will require additional efforts and patience. The
employee often has to handle difficult and emotional situations.
PHYSICAL DEMANDS: The physical demands described here are
representative of those that must be met by an employee to
successfully perform the essential functions of this job. While
perfuming the duties of this job, the employee is regularly
required to stand; walk; sit; stoop; kneel; crouch; crawl; climb
stairs; and talk or hear. The employee is occasionally required to
reach with hands and arms and climb or balance. The employee must
regularly lift and/or move up to 10 pounds and frequently lift
and/or move up to 25 pounds. Specific vision abilities required by
this job include close vision, distance vision, and depth
perception. The employee must also be able to spend significant
time in front of a computer screen and to work for a considerable
period of time a day with a computer. REASONABLE ACCOMMODATIONS:
Management will provide reasonable accommodations to qualified
applicants and employees with disabilities in connection with its
application process, modifications or adjustments to the work
environment, and modifications or adjustments that allow a disabled
individual to have equal benefits and privileges of employment as
are enjoyed by other similarly situated individuals without
disabilities, unless doing so would cause undue hardship. EQUIPMENT
AND TOOLS USED: Tools and equipment listed are representative of
those typically used; other tools and equipment may be used as
needed. Use of computer, typewriter, copy machine, phone and
answering service, pager, and other general office equipment. Pay
Rate: Type Per Year Pay Rate: Low 25,000.00 Pay Rate: High
25,000.00
Keywords: Thies & Talle, Duluth , Property Manager - (709), Executive , Ely, Minnesota
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