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Academic Advisor- Swenson College of Science and Engineering

Company: University of Minnesota
Location: Duluth
Posted on: March 11, 2023

Job Description:

Apply for JobJob ID353146


Job FamilyStudent Services

Full/Part TimeFull-Time


Job Code9703AA

Employee ClassAcad Prof and Admin

Add to Favorite JobsEmail this JobAbout the Job

Overview:We are seeking candidates with varying identities and backgrounds and strong commitment to the University's goal of creating a positive and inclusive campus climate by advancing equity and diversity. Advising reflects a depth of knowledge in evaluating situations and nimbly developing and implementing plans to meet the needs of individuals and groups of students.Swenson College of Science and Engineering is home to 2,848 students, 21 majors and 18 minors. SCSE Academic advisors at the University of Minnesota Duluth assist students beginning the first year through graduation. Academic advisors collaborate with the Orientation program and assist Swenson College of Science and Engineering students during initial registration. Each term, advisors facilitate the advisement process and assist students in the development of academic schedules appropriate for the stated educational goals of students and provide resources that aid in making informed decisions. SCSE Academic Advisors also offer resources and information assisting faculty advisors meet the needs of students.Additionally, advisors guide students' through collegiate transitions and academic milestones; and provide support through academic difficulties including learning, psychological, or physical challenges. Academic Advisors collaborate with key campus partners and further their professional development to enhance skills.SCSE advisors assist all students (not just assigned advisees) who seek academic information; assisting undeclared science and engineering students in the selection of academic majors; and directing students to resources within the University that provide assistance in making career and academic major choices. In addition, this position will be responsible for undeclared student programming.Principal Duties and ResponsibilitiesAdvising responsibilities, 45% of this positionAdvising in SCSE includes individual, group and virtual formats. We advise diverse, underrepresented, and at-risk populations. We maintain advising records and conduct degree audit work for students in all SCSE programs. Degree audit work requires detailed knowledge of SCSE degree programs, UMD and SCSE policies, and the University of Minnesota APAS (Academic Progress Audit System). Additionally SCSE advisors:

Connect with students through one-on-one appointments, walk-in and virtual drop-in advising, group advising, telephone and email communication Communicate the value of the liberal education curriculum within STEM Guide students through the process of formulating personalized educational plans and strategies for academic success that are reflective of their unique set of values, strengths, interests, and identities Conduct timely outreach to students as needs arise to meet student need, build relationships, and encourage timely degree completion Coach students on making registration choices that promote timely and realistic degree progress Help students build skills using resources to guide their educational plans, facilitate timely graduation, and make progress toward career goals Create connection to the value of engagement in co-curricular experiences and how they align with students' academic and career goals Utilize a holistic advising model to guide, challenge, and help students navigate policies and procedures and determine when exceptions may be appropriate.Registration and Technical responsibilities, 20% of the positionTechnical competence is crucial in leveraging university-wide systems to provide excellent student support, make data-informed decisions, and efficiently focus efforts.Working with the course registration system, assisting individual students resolve registration problems, and monitoring course availability. Advising and registration of incoming (new) freshmen and transfer students are part of these responsibilities.
Develop a high level of competency in the University's student success tools (APLUS, APAS, Schedule Builder, PeopleSoft, etc.) Analyzes applications, transfer courses and transcripts for entry to the university prior to orientation, advisement and registration. Resolves problems relating to curriculum, course prerequisites, and eligibility by referring to catalogues and other appropriate resource material or governance documents. Review student progress reports at key academic markers, such as probation, degree application, or major declaration to determine appropriate next steps for student success.Recruitment and admissions activities, approximately 20% of the positionSCSE advisors play an important role in recruitment and retention of new high schools and transfer students to SCSE via collaboration with UMD admissions and participating in programming.
Meeting with prospective students and their parents. Representing the college at recruitment programs; Admitted Student Day, Bulldog Friday, Jr. Day, Campus Preview, etc. Developing partnerships with partner campuses and community colleges. Assist updating presentation recruiting materials.Program and Professional development, approximately 15% of the positionIncludes contributing to all aspects of SCSE and campus-wide student advising, student affairs, and student service programs.
Implement student development activities based on assessment data and best practices. Participate in Student Services efforts to improve retention rates, four-year graduation rates, and student satisfaction. Commitment to ongoing social justice and racial equity work in order to identify, challenge, and remove barriers to access at the individual, community, and system level Continue professional development and scholarly activity in the field of academic advising to maintain knowledge of trends and best practices (e.g., membership in professional associations, attendance at conferences and seminars, write and publish articles, serve on teams and collaborate with other professional groups, etc.) Participate on Student Services, College and University-wide committees as requested. The Employer retains the right to change or assign other duties to this position.


Required Qualifications:
Baccalaureate degree in a counseling or student services area plus four years of relevant experience, or a master's degree plus at least two years of relevant experience. Evidence of effective relationship-building, team-building, and oral/written communication skills Ability to effectively communicate across race, class, and culture (in a diverse setting) Demonstrated commitment to fostering student learning and applying organization/student development theory to work with studentsPreferred Qualifications:
  • Master's degree in higher education and student affairs, college student personnel psychology, counseling, social work, or field transferrable to advising. Previous academic advising experience in higher education Knowledge in the sciences and engineering programs. Knowledge of advising undeclared students is preferred. Experience with computer, database and design applications.

    About the Department

    Swenson College includes all the "STEM" disciplines (science, technology, engineering, math) at UMD.The science departments include:
    • Biology
    • Chemistry & Biochemistry
    • Earth & Environmental Sciences
    • Mathematics & Statistics
    • Physics & AstronomyThe engineering departments include:
      • Chemical Engineering
      • Civil Engineering
      • Computer Science
      • Electrical Engineering
      • Mechanical & Industrial EngineeringWe are the home of the:Large Lakes ObservatoryIron Range Engineering ProgramIntegrated Biosciences graduate programWater Resources Science graduate programAdvanced Materials CenterAir Force ROTC Aerospace Studies programWe also have close affiliations with the Natural Resources Research Institute (NRRI) and the Minnesota Sea Grant program.With more than 3,200 undergraduate and 200 graduate students, Swenson College is the largest college at UMD and the third largest in the University of Minnesota system.Here, you will have the opportunity to engage in active learning, conduct world-class research with our faculty, take advantage of internship and co-op opportunities with our regional partners, and participate in our community-based outreach programs. We encourage you to take a closer look.


        Working at the UniversityAt the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.The University also offers a comprehensive benefits package that includes:
        • Competitive wages, paid holidays, and generous time off
        • Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Scholarship
        • Low-cost medical, dental, and pharmacy plans
        • Healthcare and dependent care flexible spending accounts
        • University HSA contributions
        • Disability and employer-paid life insurance
        • Employee wellbeing program
        • Excellent retirement plans with employer contribution
        • Public Service Loan Forgiveness (PSLF) opportunity
        • Financial counseling services
        • Employee Assistance Program with eight sessions of counseling at no costPlease visit the Office of Human Resources website for more information regarding benefits.

          How To Apply

          Applications must be submitted online. To apply, go to https://humanresources.umn.edu/jobs and search for job ID 353146. First, submit the application with a cover letter and CV/resume in pdf format. Then, return to the "My Job Applications" page to attach the additional documents, also in pdf format. Complete applications include the online application, cover letter, and resume/CV, plus additional documents as follows: (1) diversity statement, and (2) list of three references. Even if you provide this information within the application, you must also attach the requested additional document(s). Please do not miss this important step in the application process. Applications missing any of these documents may not be reviewed.Applicants must be able to demonstrate authorization to work in the United States at the University of Minnesota-Duluth by the start date. Final candidates may be asked to provide additional information.If you need a reasonable accommodation for any part of the application and hiring process, please contact a University of Minnesota Access Consultant at 612-624-3316.If you have started receiving retirement annuity payments from the Minnesota State Retirement System (MSRS) or Public Employees Retirement Association (PERA) your eligibility for this position may be impacted. Please contact MSRS or PERA for any eligibility limitations.


          The University of Minnesota Duluth values diversity and inclusion and believes they are essential to achieving excellence. We have a strong institutional commitment to diversity in all areas and strongly encourage women, Indigenous, LGBTQ+, Black, Latinx, Asian American, Hawaiian/Island Pacific, mixed race and disabled scholars to apply. We favor candidates who can contribute to the College's distinctive educational objectives, which promote interdisciplinary perspectives, intercultural understanding, and concern with social responsibility and the ethical implications of knowledge and action.The University of Minnesota is an equal opportunity educator and employer. Veterans and individuals from underrepresented groups are encouraged to apply. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.

          Employment Requirements

          Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

          Please note: All employees at the University of Minnesota are required to comply with the University's Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit: https://safe-campus.umn.edu/return-campus/get-the-vax.

          About the U of M

          The University of Minnesota Duluth (UMD) consistently ranks among the top Midwestern, regional universities in U.S. News and World Report's" America's Best Colleges" issue. UMD is part of the University of Minnesota public university system and is the second largest research university within the U of M system. The Duluth Campus is affiliated with the University of Minnesota College of Pharmacy and School of Medicine, and is home to the Natural Resources Research Institute, the Large Lakes Observatory, and the Advanced Materials Center. Duluth is also the site of a major US EPA Research Laboratory. UMD is considered a "mid-sized Masters intensive" regional comprehensive public university.Overlooking Lake Superior, UMD provides an alternative to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a medium-sized campus of a major university. A firm liberal arts foundation anchors a variety of traditional degree programs, as well as professional and graduate students that draw on UMD's many research institutes and labs.UMD is a regional comprehensive land- and sea-grant state university, one of five coordinate campuses within the State of Minnesota system and with a total enrollment of approximately 11,000 students. SCSE is the largest college at UMD comprising approximately 3200 undergraduate students, 240 graduate students, 180 faculty, and 80 permanent staff. The college includes the science departments of Biology, Chemistry and Biochemistry, Earth and Environmental Science, Physics and Astronomy, and Mathematics and Statistics, as well as the ABET-accredited departments of Computer Science, Electrical, Chemical, Civil and Mechanical and Industrial Engineering. There are significant opportunities for fostering existing and creating new ties with local, regional, and national industry stakeholders. Situated at the western tip of Lake Superior, the city of Duluth offers an enticing selection of adventures for four season outdoor enthusiasts as well as a rich variety of cultural opportunities. Metropolitan Minneapolis/St. Paul is less than three hours south of Duluth.A dynamic city on a hill situated at the western tip of Lake Superior, Duluth was named Outdoor magazine's Best Outdoors Town in 2014, celebrating its access to the outdoors and to Lake Superior -- the largest freshwater lake on earth by area. Duluth is home to hundreds of miles of biking, hiking, and skiing trails, including the Superior Hiking Trail, a 300+ mile trail intersecting Duluth, and the Duluth Traverse, an 85-mile multi-use biking and hiking trail stretching across town. In addition to the outdoors, the Twin Ports area has vibrant music, arts, crafts and craft brewing scenes, and a variety of award-winning restaurants. Duluth is a truly wonderful place to live, with great schools, health care, and affordable housing. It mixes its historic small-town feel with a dynamic urban economy and many cultural offerings.Duluth, with a population of approximately 85,000 people, is located at the head of beautiful Lake Superior. As a major shipping port, over 1,000 vessels from around the world pass under its iconic Aerial Lift Bridge, annually. Duluth is a popular tourist destination, with 3.5 million people visiting the city annually, for a $780 million economic impact. More information about Duluth can be found at www.visitduluth.com.Smoking, chewing tobacco and the use of electronic cigarettes prohibited on all UMD property, including indoor facilities, campus grounds and University vehicles.

Keywords: University of Minnesota, Duluth , Academic Advisor- Swenson College of Science and Engineering, Engineering , Duluth, Minnesota

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