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Principle Office & Administrative Specialist

Company: University of Minnesota Duluth
Location: Duluth
Posted on: July 13, 2019

Job Description:

SEEKING: Office & Administrative SpecialistThe University of Minnesota Duluth International Programs & Services office, which comprises of UMD International Partnerships & Outreach and Study Abroad, is seeking a qualified office administrative specialist to join our team. This is a full-time, 40 hours a week (Mon.-Fri.) position with full benefits (health benefits, paid vacation, and sick time) included. ----------------------------------------------- QUALIFICATIONS: REQUIRED QUALIFICATIONSHigh School Diploma/GED, (or further education) plus two years of related office and administrative experienceExpertise in general office skills and customer serviceExperience with database, spreadsheet, and word processing software, including Microsoft Office (Word, Excel, PowerPoint) and Google Suite applications (Gmail, Google calendar, Google Drive, Google Docs, Google Slides, etc.)Excellent verbal and written communication skills, including the ability to produce and edit correspondence and other documentsExcellent organizational and time management skills, ability to plan, prioritize, and work on various projectsAbility to work independently PREFERRED QUALIFICATIONSExperience working with student populationsFamiliarity with PeopleSoft, the Enterprise Financial System, Perceptive Content, A Plus, and/or QualtricsExperience working in a Passport Acceptance Facility ----------------------------------------------- ESSENTIAL FUNCTIONS General Office Management (40%)Reception: greet visitors and direct trafficCommunications: manage and direct department telephone, messaging, and emailsSupplies: maintain inventory, ordering, and receivingCalendars: schedule student and staff appointments, events, presentations, and maintain conference space calendar, etc.Equipment: oversee the use of front desk computers, copier/scanner/fax machine Support for Study Abroad (40%)Serve as a primary point of contact for general study abroad related questionsProcess new student enrollments, update and correct existing enrollments for required international insuranceRequest student code of conduct information for confirmed participantsAssist with the study abroad course registration processSend study abroad evaluation surveys to returned studentsAssist with study abroad student fees by running weekly PeopleSoft query to verify student study abroad fees, and semester verifications of fee calculations and entriesAssist with scheduling and training of peer advisors Support for International Programs & Services (15%)Act as an acceptance agent for the proposed UMD Passport Acceptance Facility (training to commence upon hire)Ordering and maintaining records of gifts for international partner institutionsRecord meeting minutes of the Internationalization Advisory Committee Other miscellaneous duties as assigned (5%) ----------------------------------------------- HOW TO APPLY: To apply visit: and enter the job number in the search field: #331099. The Job Opening ID #: 331099Job Title: Principle Office & Administrative Specialist for UMD International Programs & Services

Keywords: University of Minnesota Duluth, Duluth , Principle Office & Administrative Specialist, Administration, Clerical , Duluth, Minnesota

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