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Administrative Secretary-Clinic Administration

Company: St Lukes Hospital
Location: Duluth
Posted on: June 24, 2022

Job Description:

JOB SUMMARY The Administrative Secretary provides advanced and complex secretarial and administrative support services to Clinic Directors and other management staff often times involving confidential information. Responsible for composing and editing correspondence and reports; establishing and maintaining records; coordinating and supporting special projects; investigating information and providing assistance for a variety of other related activities. Requires excellent communication skills to establish and maintain positive internal and external working relationships. MINIMUM QUALIFICATIONS Education: High School diploma or equivalent, plus completion of specialized secretarial coursework or equivalent, OR (see Experience). Experience: Three (3) years of secretarial experience, including at least two (2) years in a health care setting. Licensure/Certification/Registration: N/A PREFERRED QUALIFICATIONS Education: N/A Experience: Executive assistant experience. Licensure/Certification/Registration: N/A KNOWLEDGE, SKILLS AND ABILITIES Knowledge of basic communication skills and working with people. Proficiency with Microsoft Office products including Word, Excel and PowerPoint. Ability to communicate assertively and appropriately with employees and the general public; ability to operate duplicating equipment; to spell and use good English; to understand and carry out oral and written instructions; to maintain records, files and reports and keep them organized; to maintain confidentiality; to prioritize and meet deadlines; to work concurrently with numerous details and interruptions with accuracy and timeliness. # READING - Intermediate: Ability to read and interpret documents such as operating and maintenance instructions and procedure manuals. WRITING - Intermediate: Ability to write routine reports, correspondence, or procedures. SPEAKING - Basic: Ability to speak simple sentences. MATHEMATICAL SKILLS - Basic Skills: Ability to add and subtract two-digit numbers and to multiply and divide with 10#s and 100#s. Ability to perform these operations using units of American money and weight measurement, volume, and distance. REASONING ABILITY - Intermediate Skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. PHYSICAL DEMANDS AND ENVIRONMENT PHYSICAL DEMANDS Ability to talk, hear, sit and reach for a period of eight (8) hours. Stand - Occasionally Under 1/3 (1-2.5 hours) Walk - Occasionally Under 1/3 (1-2.5 hours) Sit - Continuously Over 2/3 (5.5 # 8 hours) Use hands to finger, handle, or feel - Continuously Over 2/3 (5.5 # 8 hours) Reach with hands and arms - Occasionally Under 1/3 (1-2.5 hours) Stoop, Squat, Kneel, or Crouch - Occasionally Under 1/3 (1-2.5 hours) Bending-repetitive forward - Occasionally Under 1/3 (1-2.5 hours) Talk or hear - Continuously Over 2/3 (5.5 # 8 hours) # LIFTING REQUIREMENTS Up to 10 pounds - Frequently 1/3 to 2/3 (2.5 # 5.5 hours) Up to 25 pounds - Occasionally Under 1/3 (1-2.5 hours) # WORK ENVIRONMENT Typical Noise Level - Moderate noise (examples: business office with computers and printers, light traffic) # WORKING CONDITIONS Typical office environment.

* JOB SUMMARY
* The Administrative Secretary provides advanced and complex secretarial and administrative support services to Clinic Directors and other management staff often times involving confidential information. Responsible for composing and editing correspondence and reports; establishing and maintaining records; coordinating and supporting special projects; investigating information and providing assistance for a variety of other related activities. Requires excellent communication skills to establish and maintain positive internal and external working relationships.




* MINIMUM QUALIFICATIONS
* Education: High School diploma or equivalent, plus completion of specialized secretarial coursework or equivalent, OR (see Experience).

Experience: Three (3) years of secretarial experience, including at least two (2) years in a health care setting.

Licensure/Certification/Registration: N/A




* PREFERRED QUALIFICATIONS
* Education: N/A

Experience: Executive assistant experience.

Licensure/Certification/Registration: N/A




* KNOWLEDGE, SKILLS AND ABILITIES
* Knowledge of basic communication skills and working with people. Proficiency with Microsoft Office products including Word, Excel and PowerPoint. Ability to communicate assertively and appropriately with employees and the general public; ability to operate duplicating equipment; to spell and use good English; to understand and carry out oral and written instructions; to maintain records, files and reports and keep them organized; to maintain confidentiality; to prioritize and meet deadlines; to work concurrently with numerous details and interruptions with accuracy and timeliness.


*
* READING - Intermediate: Ability to read and interpret documents such as operating and maintenance instructions and procedure manuals.


* WRITING - Intermediate: Ability to write routine reports, correspondence, or procedures.


* SPEAKING - Basic: Ability to speak simple sentences.


* MATHEMATICAL SKILLS - Basic Skills: Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.


* REASONING ABILITY - Intermediate Skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.




* PHYSICAL DEMANDS AND ENVIRONMENT
* PHYSICAL DEMANDS
* Ability to talk, hear, sit and reach for a period of eight (8) hours.


* Stand - Occasionally Under 1/3 (1-2.5 hours)


* Walk - Occasionally Under 1/3 (1-2.5 hours)


* Sit - Continuously Over 2/3 (5.5 - 8 hours)


* Use hands to finger, handle, or feel - Continuously Over 2/3 (5.5 - 8 hours)


* Reach with hands and arms - Occasionally Under 1/3 (1-2.5 hours)


* Stoop, Squat, Kneel, or Crouch - Occasionally Under 1/3 (1-2.5 hours)


* Bending-repetitive forward - Occasionally Under 1/3 (1-2.5 hours)


* Talk or hear - Continuously Over 2/3 (5.5 - 8 hours)




* LIFTING REQUIREMENTS
* Up to 10 pounds - Frequently 1/3 to 2/3 (2.5 - 5.5 hours)


* Up to 25 pounds - Occasionally Under 1/3 (1-2.5 hours)




* WORK ENVIRONMENT
* Typical Noise Level - Moderate noise (examples: business office with computers and printers, light traffic)




*
* WORKING CONDITIONS
* Typical office environment.

Keywords: St Lukes Hospital, Duluth , Administrative Secretary-Clinic Administration, Administration, Clerical , Duluth, Minnesota

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